Total Management will work with your internal brief and event requirements in order to source a suitable venue to host your annual Planning Meeting, in London.

Services Include


We will utilize our extensive network of venue or hotel contacts and creative sourcing to offer spaces that meet your requirements

• Hotel or Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling and design
• Breakout space layout/floor plans


• Management of production needs
• Tech/AV/Lighting/Video
• Wi-Fi and live streaming needs


• Recommending and liaising with hotel venue to ensure seamless delivery of catering for all day sessions
• Creative input for interesting catering options for the groups


Total Management will provide a list of event solutions for any evening entertainment options from intimate dining through to full production entertainment events

Including the following:

• Venue sourcing
• Contract negotiation
• Conceptualization and design for the space/event
• Catering concepts
• Event management
• Entertainment management



For each event a bespoke microsite will be created to provide a seamless booking process for both attendee and the internal event planner. This microsite will feed into a shared google doc to act as a live tracker of attendance.

Through Total Management’s experienced team and network of contacts we are able to offer negotiated rates and additional benefits at a host of hotels. With experience in negotiating block room holds and rates we will be able to offer vast savings and amenities as well as booking logistics for your group.

• Hotel recommendations
• Rate and contract negotiation
• Rooming listing and allocation
• Block room holds
• Shoulder nights where needed
• Communication of hotel information to attendees
• Ability to obtain additional amenities where applicable
• Management of any special requests, needs or requirements


Total Management will provide a team to arrange seamless transfers on the ground in the location, from bus options for groups to private luxury cars for executive travel.

• Airport transfers (managing times of arrival and timetable of events)
• On the ground transport between activities
• Taxi organisation
• Licensed and approved suppliers



• Branding and identity – From logo design to identity conceptualisation and implementation across all creative platforms
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• SWAG concepts, design and sourcing for all merchandise surrounding events
• Onsite branding

Further services include:
• Photography

The design service is part of the overall offering however fees are charged at an additional £65+VAT/$95 per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.



Site Visit

Total Management will arrange site visits relevant to locations chosen with full itineraries arranged to cover all venue and hotel options.  On site hours, flights and expenses for Total Management will be charged accordingly.

On Site Assistance

As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately


Total Management would dedicate a specific Project Manager who would liaise with the relevant team members.

Total Management will keep up to date, live records of

• Cost forecasts
• Budgets
• Hotel bookings and confirmations
• Rooming lists
• Run of shows
• Load in and load out schedules