The Bilbao offsite will take place from the 7 – 9 October 2019.
Please complete the following information so we can organise your travel for the event.
If you have any questions, please contact Total Management at travel@total-management.com
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
• Management of production needs to include;
• Sourcing and delivery logistics of all event materials
• AV/Lighting
• Decor
• Recommending and liaising with local catering companies to ensure seamless on-site delivery of catering for event
• Creative input for interesting catering options for the team
• Develop creative concepts for SWAG and team prize
• Arrange and manage delivery logistics for SWAG using trusted suppliers
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that meet each individual events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling and design
• Breakout space layout/floor plans
• Management of production needs
• Tech/AV/Lighting/Video
• Wi-Fi and live streaming needs
• Artist management
• Recommending and liaising with venue or local catering companies to ensure seamless on-site delivery of catering for all day sessions
• Creative input for interesting catering options for the groups
____________________________________________
Total Management will work to provide seamless travel solutions for your group ensuring each guest has a simple process to follow to confirm their travel plans surrounding each event.
Through Total Management’s experienced team and network of contacts we are able to offer negotiated rates and additional benefits at a host of hotels. With experience in negotiating block room holds and rates we will be able to offer vast savings and amenities as well as booking logistics for your group.
• Hotel recommendations (including hotel only options close to event venue or all-inclusive hotel/meeting option)
• Rate and contract negotiation
• Rooming listing and allocation
• Block room holds
• Shoulder nights where needed
• Communication of hotel information to attendees
• Ability to obtain additional amenities i.e. upgrades, welcome hampers, breakfast, food and beverage credit.
• Management of any special requests, needs or requirements
Via our extensive network of airline partners and consolidators we are able offer the below benefits for international flights for all delegates attending.
• Preferential airfares
• Complex itineraries
• Negotiated group rates
• Dedicated ticket and booking management
Total Management will provide a team to arrange seamless transfers on the ground in the location chosen by the client, from bus options for groups to private luxury cars for executive travel.
• Airport transfers (managing times of arrival and timetable of events)
• On the ground transport between activities
• Taxi organisation
• Licensed and approved suppliers
____________________________________________
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Branding and identity – From logo design to identity conceptualisation and implementation across all creative platforms
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
• SWAG concepts, design and sourcing for all merchandise surrounding events
• Onsite branding
Further services include:
• Photography
• Illustration
• Content & editorial
The design service is part of the overall offering however fees are charged at an additional £65+VAT/$95 per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
____________________________________________
Total Management will arrange site visits relevant to locations chosen with full itineraries arranged to cover all venue and hotel options. On site hours, flights and expenses for Total Management will be charged accordingly.
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy”
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
SERVICES INCLUDE
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that meet each individual events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling and design
• Breakout space layout/floor plans
• Management of production needs
• Tech/AV/Lighting/Video
• Wi-Fi and live streaming needs
• Artist management
• Recommending and liaising with venue or local catering companies to ensure seamless on-site delivery of catering for all day sessions
• Creative input for interesting catering options for the groups
____________________________________________
Total Management will work to provide seamless travel solutions for your group ensuring each guest has a simple process to follow to confirm their travel plans surrounding each event.
SERVICES
Through Total Management’s experienced team and network of contacts we are able to offer negotiated rates and additional benefits at a host of hotels. With experience in negotiating block room holds and rates we will be able to offer vast savings and amenities as well as booking logistics for your group.
• Hotel recommendations (including hotel only options close to event venue or all-inclusive hotel/meeting option)
• Rate and contract negotiation
• Rooming listing and allocation
• Block room holds
• Shoulder nights where needed
• Communication of hotel information to attendees
• Ability to obtain additional amenities i.e. upgrades, welcome hampers, breakfast, food and beverage credit.
• Management of any special requests, needs or requirements
Via our extensive network of airline partners and consolidators we are able offer the below benefits for international flights for all delegates attending.
• Preferential airfares
• Complex itineraries
• Negotiated group rates
• Dedicated ticket and booking management
Total Management will provide a team to arrange seamless transfers on the ground in the location chosen by the client, from bus options for groups to private luxury cars for executive travel.
• Airport transfers (managing times of arrival and timetable of events)
• On the ground transport between activities
• Taxi organisation
• Licensed and approved suppliers
____________________________________________
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Branding and identity – From logo design to identity conceptualisation and implementation across all creative platforms
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
• SWAG concepts, design and sourcing for all merchandise surrounding events
• Onsite branding
Further services include:
• Photography
• Illustration
• Content & editorial
The design service is part of the overall offering however fees are charged at an additional £65+VAT/$95 per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
____________________________________________
Total Management will arrange site visits relevant to locations chosen with full itineraries arranged to cover all venue and hotel options. On site hours, flights and expenses for Total Management will be charged accordingly.
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy”
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
SERVICES INCLUDE
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that meet each individual events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling and design
• Breakout space layout/floor plans
• Management of production needs
• Tech/AV/Lighting/Video
• Wi-Fi and live streaming needs
• Artist management
• Recommending and liaising with venue or local catering companies to ensure seamless on-site delivery of catering for all day sessions
• Creative input for interesting catering options for the groups
Total Management will provide a list of event solutions for any evening entertainment options from dining through to full scale music and production events
Including the following:
• Venue sourcing
• Contract negotiation
• Conceptualization and design for the space/event
• Catering concepts
• Event management
• Artist management
Total Management can be brought on to suggest and manage logistics of Spotify’s activities reflective of location chosen.
____________________________________________
Total Management will work to provide seamless travel solutions for your group ensuring each guest has a simple process to follow to confirm their travel plans surrounding each event.
For each event a bespoke microsite will be created to provide a seamless booking process for both traveller and the internal Spotify event planner. This microsite will feed into a shared google doc to act as a live tracker of attendance and travel
SERVICES
Through Total Management’s experienced team and network of contacts we are able to offer negotiated rates and additional benefits at a host of hotels. With experience in negotiating block room holds and rates we will be able to offer vast savings and amenities as well as booking logistics for your group.
• Hotel recommendations (including hotel only options close to event venue or all-inclusive hotel/meeting option)
• Rate and contract negotiation
• Rooming listing and allocation
• Block room holds
• Shoulder nights where needed
• Communication of hotel information to attendees
• Ability to obtain additional amenities i.e. upgrades, welcome hampers, breakfast, food and beverage credit.
• Management of any special requests, needs or requirements
Via our extensive network of airline partners and consolidators we are able offer the below benefits for international flights for all delegates attending.
• Preferential airfares
• Complex itineraries
• Negotiated group rates
• Dedicated ticket and booking management
Total Management will provide a team to arrange seamless transfers on the ground in the location chosen by Spotify, from bus options for groups to private luxury cars for executive travel.
• Airport transfers (managing times of arrival and timetable of events)
• On the ground transport between activities
• Taxi organisation
• Licensed and approved suppliers
____________________________________________
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Branding and identity – From logo design to identity conceptualisation and implementation across all creative platforms
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
• SWAG concepts, design and sourcing for all merchandise surrounding events
• Onsite branding
Further services include:
• Photography
• Illustration
• Content & editorial
The design service is part of the overall offering however fees are charged at an additional £65+VAT/$95 per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
____________________________________________
Total Management will arrange site visits relevant to locations chosen with full itineraries arranged to cover all venue and hotel options. On site hours, flights and expenses for Total Management will be charged accordingly.
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy”
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately
Total Management would dedicate a specific Project Manager who would liaise with the relevant Spotify team members.
Total Management will keep up to date, live records of
• Look books (where relevant)
• Cost forecasts
• Budgets
• Travel bookings and confirmations
• Rooming lists
• Run of shows
• Load in and load out schedules
• Vendor lists and contacts
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Onsite Branding and identity – From logo design to identity conceptualisation and implementation across all creative platforms
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• Digital design
• SWAG design, concepts and sourcing for all merchandise surrounding events (merchandise products would incur extra costs)
• Curation and sourcing of props, elements and materials presented in event concept
• Graphic Illustration and Rendering of concept (additional renderings would incur extra costs)
• Full management of delivering design concept to booth completion
On Site Assistance
As part of the event management service, we can provide team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required.
Event Management is an additional part of the service and onsite hours are charged additionally to the given fee relevant to our company “Travel and onsite staffing policy”
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately.
Total Management will provide a dedicated team to assist with all requirements associated with Hack Week and the weeks agenda.
• Management of production needs
• Tech/AV/Lighting/Video
• Furniture
• Conceptualization and design for the space/event
• Wi-Fi and live streaming needs
• Artist management
____________________________________________
• Recommending and liaising with offices or local catering companies to ensure seamless on-site delivery.
• Creative input for interesting catering options for the groups
• Management of all catering requirements
____________________________________________
Total Management Studio will assist with concepts, design and logistics for the creative and SWAG elements.
These include but are not limited to:
• Branding and identity – From logo design to identity conceptualisation and implementation across all creative platforms
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
• SWAG concepts, design and sourcing for all merchandise surrounding events and relevant distribution
• Onsite branding concepts and execution
Further services include:
• Photography
• Illustration
• Content & editorial
The design service is part of the overall offering however fees are charged at an additional £65+VAT per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
____________________________________________
Total Management will arrange site visits relevant to locations chosen with full itineraries arranged to cover venue and hotel options. On site hours, flights and expenses for Total Management will be charged accordingly.
On Site Assistance
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy”
____________________________________________
Total Management would dedicate a Project management team who would liaise with the relevant Spotify team members.
Total Management will keep up to date, live records of
• Look books (where relevant)
• Cost forecasts
• Budgets
• Run of shows
• Load in and load out schedules
• Vendor lists and contacts
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team.
SERVICES INCLUDE
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that meet each individual events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling and design
• Breakout space layout/floor plans
____________________________________________
• Management of production needs
• Tech/AV/Lighting/Video
• Wi-Fi and live streaming needs
• Artist management
____________________________________________
• Recommending and liaising with venue or local catering companies to ensure seamless on-site delivery of catering for all day sessions
• Creative input for interesting catering options for the groups
____________________________________________
Total Management will provide a list of event solutions for any evening entertainment options
Including the following:
• Venue sourcing
• Contract negotiation
• Conceptualization and design for the space/event
• Catering concepts
____________________________________________
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
• SWAG concepts, design and sourcing for all merchandise surrounding events
• Onsite branding
The design service is part of the overall offering however fees are charged at an additional £65+VAT per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
____________________________________________
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required. 5 hours of onsite staff fees are included within the overall fee. The staff hours must run concurrently.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy”
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately
____________________________________________
Total Management would dedicate a specific Project Manager who would liaise with the relevant Spotify team members.
Total Management will keep up to date, live records of
• Venue proposals
• Cost forecasts
• Budgets
• Load in and load out schedules
• Vendor lists and contacts
TOTAL MANAGEMENT EVENT SERVICES
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
SERVICES INCLUDE
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that meet each individual events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling and design
• Breakout space layout/floor plans
____________________________________________
• Management of production needs
• Tech/AV/Lighting/Video
• Wi-Fi and live streaming needs
• Artist management
____________________________________________
• Recommending and liaising with venue or local catering companies to ensure seamless on-site delivery of catering for all day sessions
• Creative input for interesting catering options for the groups
____________________________________________
Total Management will provide a list of event solutions for any evening entertainment options from dining through to full scale music and production events
Including the following:
• Venue sourcing
• Contract negotiation
• Conceptualization and design for the space/event
• Catering concepts
• Event management
• Artist management
____________________________________________
Total Management can be brought on to suggest and manage logistics of Spotify’s activities reflective of location chosen.
____________________________________________
Site Visit
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required.
On Site Assistance
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy”
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately
____________________________________________
Total Management would dedicate a specific Project Manager who would liaise with the relevant Spotify team members.
Total Management will keep up to date, live records of
• Look books (where relevant)
• Cost forecasts
• Budgets
• Travel bookings and confirmations
• Rooming lists
• Run of shows
• Load in and load out schedules
• Vendor lists and contacts
TOTAL MANAGEMENT EVENT AND TRAVEL
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
SERVICES INCLUDE
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that meet each individual events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling, design and decor
____________________________________________
• Recommending and liaising with venue or local catering companies to ensure seamless on-site delivery of innovative dining solutions
• Creative input for interesting catering options for events of all levels
____________________________________________
Total Management will provide entertainment solutions from live music to performers.
• Source interesting and appropriate event entertainment
• Full scale production if needed
• Artist Management
____________________________________________
Total Management will work to provide seamless travel solutions for your group ensuring each guest has a simple process to follow to confirm their travel plans surrounding the event.
SERVICES:
Flights
Via our extensive network of airline partners and consolidators we are able offer the below benefits for international flights for all guests attending. We can create a custom built booking platform to be shared with your guests for the most streamlined of processes.
• Preferential airfares
• Complex itineraries
• Ability to integrate loyalty and membership schemes
• Dedicated ticket and booking management
Transfers
Total Management will provide a team to arrange seamless transfers on the ground in the location chosen from bus options for groups to private luxury cars for executive travel.
• Airport transfers (managing times of arrival and timetable of events)
• Car services
• Licensed and approved suppliers
Property Services
Total Management will assist with the arrangement of the following services:
• Chefs
• Dining reservations
• Excursions and activities
• Shopping
• Child care and additional services where needed
____________________________________________
Design & Creative
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Print design and production – invites, itineraries, menus,
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
Further services include:
• Photography
• Illustration
• Content & editorial
The design service is part of the overall offering however fees are charged at an additional £65+VAT per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
___________________________________________
On Site Assistance
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics (should this be necessary). On site fees will apply based on location and length of time staff time required.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy”
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately
____________________________________________
Total Management would dedicate a specific Project Manager who would liaise with the client or third party agency.
Total Management will keep up to date, live records of
• Look books (where relevant)
• Cost forecasts
• Budgets
• Travel bookings and confirmations
• Rooming lists
• Load in and load out schedules
• Vendor lists and contacts
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team.
SERVICES INCLUDE
VENUE SOURCING
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that will meet your events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Venue styling and design
____________________________________________
• Management of production requirements
• Tech/AV/Lighting/Video/ Wi-Fi needs
____________________________________________
• Recommending and liaising with venue or local catering companies to ensure seamless on-site delivery of catering
• Creative input for interesting catering options
____________________________________________
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Print design and production – Execution of publishing design and production, including event invitations and on site branding
• SWAG concepts, design and sourcing for all merchandise surrounding events
The design service is part of the overall offering however fees are charged at an additional £65+VAT per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
____________________________________________
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics. On site fees will apply based on location and length of time staff time required. 5 hours of onsite staff fees are included within the overall fee. The staff hours must run concurrently.
Event Management is part of the service however onsite hours are charged additionally to the given management fee relevant to our company “ Travel and onsite staffing policy”
Approximate quotes will always be given before committing to Onsite Management and built into budgets appropriately
____________________________________________
Total Management will leverage their in-house Travel team to assist with the travel and accommodation elements surrounding the event which includes:
• Preferential rates on two nearby hotels to the office and venue
• Preferential rates on flights
• Create a custom built microsite to allow all guests to book flights, hotel, accommodations and transport, seamlessly via our team who will act as the guests direct point of contact for all their travel needs
____________________________________________
Total Management would dedicate a specific Project Manager who would liaise with the relevant team members.
Total Management will keep up to date, live records of
• Venue proposals
• Cost forecasts
• Budgets
• Load in and load out schedules
• Vendor lists and contacts
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
SERVICES INCLUDE
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that meet each individual events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling and design
• Breakout space layout/floor plans
• Management of production needs
• Tech/AV/Lighting/Video
• Wi-Fi and live streaming needs
• Artist management
• Creative input for interesting catering options for the groups
• Catering concepts
• Menu Design
Furniture and Décor
• Design of space
• Build outs and installations
• Look books
Total Management will provide a list of event solutions for any evening entertainment options from dining through to full scale music and production events
Including the following:
• Venue sourcing
• Contract negotiation
• Conceptualization and design for the space/event
• Catering concepts
• Event management
• Artist management
____________________________________________
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Branding and identity – From logo design to identity conceptualisation and implementation across all creative platforms
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
• SWAG concepts, design and sourcing for all merchandise surrounding events
• Onsite branding
Further services include:
• Photography
• Illustration
• Content & editorial
The design service is part of the overall offering however fees are charged at an additional £65+VAT/$95 per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
____________________________________________
Total Management would dedicate a specific Project Manager who would liaise with the relevant client team members.
Total Management will keep up to date, live records of
• Look books (where relevant)
• Cost forecasts
• Budgets
• Travel bookings and confirmations
• Rooming lists
• Run of shows
• Load in and load out schedules
• Vendor lists and contacts
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
SERVICES INCLUDE
We will utilize our extensive network of venue contacts and creative sourcing to offer spaces that meet each individual events needs
• Venue recommendations
• Rate and contract negotiation
• Management of venue logistics
• Management of insurance/licensing policies
• Load in and load out schedules
• Venue styling and design
• Management of production needs
• Tech/AV/Lighting/Video
• Artist management
• Creative input for interesting catering options for the groups, menu design and styling
____________________________________________
Through Total Management’s experienced team and network of contacts we are able to offer negotiated rates and additional benefits at a host of hotels.
• Hotel recommendations (including hotel only options close to event venue or all-inclusive hotel/meeting option)
• Rate and contract negotiation
• Communication of hotel information to attendees
• Ability to obtain additional amenities i.e. upgrades, welcome hampers, breakfast, food and beverage credit.
• Management of any special requests, needs or requirements
____________________________________________
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Branding and identity – From logo design to identity conceptualisation and implementation across all creative platforms
• Print design and production – Execution of publishing design and production covering the broadest range of printed material and techniques
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
• SWAG concepts, design and sourcing for all merchandise surrounding events
• Onsite branding
Further services include:
• Photography
• Illustration
• Content & editorial
____________________________________________
Total Management will arrange site visits relevant to locations chosen with full itineraries arranged to cover all venue and hotel options. On site hours, flights and expenses for Total Management will be charged accordingly.
As part of the event management service, we will provide the required team members to be onsite to oversee and manage all event logistics.
Total Management will keep up to date, live records of
• Look books (where relevant)
• Cost forecasts
• Budgets
• Rooming lists
• Run of shows
• Load in and load out schedules
• Vendor lists and contacts
TOTAL MANAGEMENT EVENT AND TRAVEL
Total Management will work with your internal brief to devise creative event concepts to work with your requirements via a dedicated team wherever in the Globe the event may be.
SERVICES INCLUDE
We will utilize our extensive network of venue and hotel contacts to offer options that fit in line with your exact needs.
• Property recommendations
• Rate and contract negotiation
Additional amenities and upgrades offered where possible
• Rooming lists and management
• Venue styling, design and decor
____________________________________________
• Recommending and liaising with venue or local catering companies to ensure seamless on-site delivery of catering
• Creative input for interesting catering options for the groups
Management of dietary requirements and special requests
____________________________________________
Total Management will provide a list of evening engagement and social activities during the day to offer an exclusive experience for your guests.
• Local activities
• Dinner/event planning
• Conceptualization and design for the space/event
• Catering concepts
• Event management
• Artist management
____________________________________________
Total Management will work to provide seamless travel solutions for your group ensuring each guest has a simple process to follow to confirm their travel plans surrounding the event.
SERVICES:
Flights
Via our extensive network of airline partners and consolidators we are able offer the below benefits for international flights for all guests attending. We can create a custom built booking platform to be shared with your guests for the most streamlined of processes.
• Preferential airfares
• Complex itineraries
• Ability to integrate loyalty and membership schemes
• Dedicated ticket and booking management
Transfers
Total Management will provide a team to arrange seamless transfers on the ground in the location chosen from bus options for groups to private luxury cars for executive travel.
• Airport transfers (managing times of arrival and timetable of events)
• Car services
• Licensed and approved suppliers
____________________________________________
Design & Creative
Total Management Studio is the creative engine of Total Management, the integrated agency that specialises in content, communication, digital, print and brand strategy. Our team can assist with branding and creative aspects of the event to include but not limited to:
• Print design and production – invites, itineraries, menus,
• Digital design – Website, interactive e-docs and email design utilising responsive functionality
Further services include:
• Photography
• Illustration
• Content & editorial
The design service is part of the overall offering however fees are charged at an additional £65+VAT per hour for the use of this team. An approximate quote would always be provided before we commence with any design work.
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Total Management would dedicate a specific Project Manager who would liaise with the relevant team members.
Total Management will keep up to date, live records of
• Look books (where relevant)
• Cost forecasts
• Budgets
• Travel bookings and confirmations
• Rooming lists
• Vendor lists and contacts
Please fill in the booking form or feel free to contact us.
Call
UK: +44 (0) 207 384 6309
U.S: +1 212 878 6646